Your Personal Productivity is a Function of Your Self-Management

The use of cell phones, faxes, e-mail and computers have not gained us more time. If anything, our time has become more precious and seems to be in shorter supply. People can reach us instantly with either printed or verbal messages. Everybody has got a business card that shows their mobile phone number, their landline number, their e-mail address and their fax number. We are accessible more than ever before. But what has all this gained us? Harris out personal productivity increased? Certainly, we have no more time available than we had before. There is no more time and consequently no more freedom.

All around us when we look carefully we can see families juggling multiple hectic schedules, exhausted workers and frazzled parents. The value of managing our time is to improve the way we live and our personal productivity. To achieve this, there are four important areas to consider.

1. Stress. Managing time well can prevent much of the stress that is present in much of our society and especially our workplaces. When we run out of time our stress levels rise. We tried to do too much in too little time. We make hasty decisions and we take actions when we are under pressure. Not the best environment for decision-making, taking action or being very productive.

2. Balance. Are you consistently working long hours? Are you putting all your energy into your work rather than your relationships? Are you addicted to your work? You need to address all those questions to establish whether or not your life is in balance. It has been established through research that people that live lives that are unbalanced between work and family and work and relaxation, live shorter lives.

3. Productivity. One of the most common words that we hear today is the word, “productivity.” We hear companies that are “belt tightening,” “downsizing,” “restructuring,” “cutting back,” and all the other phrases that mean the same thing. The answers to all these situations seem to revolve around the need to increase, “productivity.” You only have to look at the rise of the Japanese industry leaders to realize that they used productivity improvement as the tool for becoming the second largest economy in the world. There are many ways that you can improve your personal productivity. Anyone who makes a serious effort can save at least one or two hours a day. That’s 10 hours a week, 40 hours per month. That’s the same as having three months extra work time per year per person.

4. Goals Without goals it’s very hard to be a productive, and it’s very hard to manage your time because you have no focus. It is necessary to link your management of time with achieving your goals. There is plenty of evidence around to show that if you carefully look after your time, your goals will become easier and your personal productivity will increase.

With careful attention to the way that you use your time, you can gain an extra one or two hours per day. When you achieve this, you have to consider what are you going to do with this extra time. Are you going to take on more projects and use it all up? Or are you going to improve the balance of your life.

How to Increase Personal Productivity While Working Online

Since the majority of online entrepreneurs work alone on the internet their success is dependent upon their own personal productivity. Most people starting an online business normally have a small budget to work with so it is up to them to do it all. Therefore increasing productivity is critical for the majority of people when marketing on the internet.

Let’s look at 5 different ways in which online entrepreneurs can save time and energy while increasing productivity.

Leverage Your Own Efforts

Learning to ‘multi-purpose’ previous articles, sales copy or blog post can save you a lot of time and effort. Take some of your older blog post and use them as outlines for new articles you can submit. Along the same lines by scaling down some of your older articles you can use them as blog posts. These are great ways for increasing productivity without much additional effort.

Do not discard any old sales copy but instead use it as a ‘template’ that you can put back to work for any other product or project that may be applicable.

Walk Away When Feeling Unproductive

Ever have those days when you find yourself just staring at the computer screen? When this occurs learn to simply turnoff the computer and go do something else. There is not much sense to wasting time on something you are not being productive. Instead go find something you can accomplish or if nothing more take a ‘breather’ and let your ‘batteries’ recharge until you are feeling more productive.

Unplug for a Change

Purposely take time away from your computer screen when you can. For instance if you can do with a pen and paper what you are doing on your computer than choose to work offline for a while. Things such as drawing out a weekly plan, article outlines or even ideas for a blog post can be done away from the computer.

Getting away from your computer screen will serve a couple of purposes. It will give you a refreshing change of scenario while also allowing your eyes some much needed rest from the computer screen.

Limit Your Computer Time

Set time limits on your computer use. By doing this you will find that you work more efficiently and productively. Setting time limits makes you more aware of what needs to be done and how to do it in the quickest way.
Time limits also help you to stop non-productive behavior such as aimless browsing, game playing or email checking.

Encourage More Participation on Blog

If you have a blog, as most marketing on the internet do, you want to encourage your readers to leave more comments. By increasing reader participation there is a stronger sense of community at the blog and this is something readers enjoy. Also and just as important these comments can also give you new ideas for content or making improvements.

Your personal productivity plays a key factor in the success you will have when marketing on the internet. It is typical for most when starting an online business to be the ‘sole’ employee therefore time and productivity are important variables. The 5 tips we discussed here today are aimed at increasing productivity by saving time and getting more out of your own effort. By following the ideas these tips represent you stand to experience less personal stress and better business results for less time invested.

How to Maintain Your Personal Productivity in the Face of a Crisis

In some organizations, personal productivity is shredded by a succession of crises. Every day there is another one or two. Some are old ones repeated and some are brand new ones that have never been seen before. If you are to maintain your personal productivity how are you going to handle crises that suck up your time, drain your energy, make you defer your important priorities and leave you exhausted the end of the working day?

The crisis may come round any corner, may involve any person at any level within the organization or any supplier or customer. Whatever the source of the crisis, the outcomes are sadly similar. The crisis will divert you from your important priorities for the day even though an important deadline is getting closer, you, on the other hand, are stuck with the task of resolving the crisis. At this stage, the enemy of personal productivity appears. Murphy. When you are confronting a crisis, your boss decides that there are other tasks that are important. Then, in the middle of the crisis something else goes wrong. This winds up the tension and creates an environment where tempers get shorter and blame is allocated, sometimes in a loud voice.

Management by crisis means reacting to a crisis and dealing with it after it has occurred. The best way of handling crises is keep them from occurring. With the 20/20 vision of hindsight, it is normally possible to see how to prevent it happening again in the future or to reduce the impact of the crisis. A lot of people will say, “But that’s impossible, if I knew it was going to happen I could plan for it.” These same people, have a first aid kit, a spare tire in their car, food in the cupboard as well as an emergency number by the phone. Now, they don’t know when they might need them but you do know there’s a pretty good chance that you will need them at some point. As a result of this knowledge they have taken reasonable precautions.

To maintain your personal productivity it is worthwhile using the same process. You cannot predict when a crisis will occur, but you can minimize the impact by some careful planning. You may even be able to prevent it. Get yourself and your team into the habit of asking, “What could possibly go wrong here?” Then, “If we fixed that, what else could go wrong?” By trying to anticipate what is likely to happen, you and your team are in a stronger position to fix or alleviate the problem quickly. This means that personal productivity will not be damaged to the same extent. Furthermore, it will leave a sense of achievement with the people who have fixed the problem.

Personal Productivity Tips – Efficient Verses Effective Personal Productivity

‘Efficient’ has been the standard corporate buzzword for decades. For years, major companies have been desperate to improve efficiency, eliminate distractions and maximize the amount of time that their employees spend actually working.

With the changes in workplaces, the prevalence of work-at-home professions, and the dramatic differences in the way the current generation of professionals is approaching work, efficiency just doesn’t seem to cut it any more.

Nowadays, it’s about effectiveness, not efficiency. Truly effective personal productivity is the goal for employees and entrepreneurs worldwide, and efficient work is growing less and less important.

So why is efficiency less important? It comes down to the nature of the two forms of work. Simply put, you can work efficiently for 8 hours per day, cranking out work that isn’t remarkable, but bringing a level of quantity that any employer would love.

The problem is that the value of the work isn’t massive — it’s the same kind of work that could be replicated by anyone else with enough time.

Effective personal productivity is different. It’s not about cranking out work for work’s sake, it’s about selectively optimizing your work output to make sure that your work only ever results in tangible gains, remarkable work, and truly valuable results.

So next time you’ve got some time to work in, put the efficiency vs. effectiveness theory to use. Instead of focusing on quantity, focus on quality of output, value of your work and the utility of your time.

Effective personal productivity isn’t about pumping out valueless work. To master personal productivity you need to work towards always working for value, never wasting time that could be spent improving work, and disregarding quantity as an effective measure of output.