How to Improve Your Personal Productivity and Achieve More

We have heard many people say, “There just aren’t enough hours in the day.” And we have probably said it ourselves. If you want to achieve more in any given time span, stop and take stock of what you’re doing. The chances are that you suffer from interruptions, a lack of planning and jumbled priorities.

To achieve more, you need to eliminate or minimize interruptions. These are the things that steal your time and distract you from your objectives. Secondly, if you don’t plan to be effective, you won’t be. Your personal productivity will suffer without effective planning. Thirdly, unless you have clear priorities your days will be unproductive. The combination of these three factors will gobble up your time to the point where you will feel busy but achieve little.

When you take stock of your particular circumstances remind yourself of the 80/20 rule. This is the approximate rule that you can apply to improving your personal productivity. It’s not exact because sometimes the ratios will be 60/40. Just remember that 80% of your time is spent with 20% of your customers. By the same token these 20% of your customers create 80% of your problems.

To put this into context, 80% of your profit comes from 20% of your customers. If you identify these customers, you can work towards developing more of a similar type that will increase your profit.

From a personal productivity point of view it is wise to remember that 20% of your effort produces 80% of your results. It makes sense to isolate that effort that produces those results and duplicate it.

You will waste 80% of your time through interruptions, a lack of planning and unclear priorities. The secret of achieving more in less time is to increase your productive time by reducing interruptions, better planning and setting clear priorities.

Make a list of your interruptions over the period of a week. Assemble them into columns, those that you create yourself and those that are created by other people. Interruptions to yourself can be dealt with relatively easily. This means not surfing the web when you should be focused on the task in hand.

You will improve your planning if you plan each day the evening before. Never write a “to do list” that contains more than five items. Put these items in priority of doing the worst one first. This means every time you complete a task, the next one will be more enjoyable. This little tactic will motivate you to achieve more.

To improve your personal productivity, you must stop and look at what you’re doing. It’s very hard to improve without this objective self-assessment.

Boost Personal Productivity by Simplifying Your Work Schedule

Our days grow longer and the work loads grow heavier putting increasing pressure on each of us to increase our personal productivity. There seems to be no end in sight to the seemingly daily challenges we face that test our work productivity. Looking for productivity improvement in any area to help keep up with ever growing work demands requires examining our own use of time. The problem in fact that most of us are facing is more in the way we schedule our work loads than it is in the amount we have to do.

Here are 5 suggestions that can be implemented to help you better manage your use of time when scheduling your work to help increase your work productivity.

The Early Bird Catches the Worm

As simple as this may sound far too many put off the start of their days assuming they can make up the lost time later. If you are looking for some sort of productivity improvement the first place to start is here. Get a jump on the day while your mind and body are the most rested and productive.

Prioritize Your Tasks

Either the first thing in the day or preferably the day before you want to ‘organize and prioritize’ the days work schedule.

In order to make the best use of time you should establish 2 to 3 things you want to get done that day. Avoid the temptation of overloading your schedule since this will serve to disrupt your focus resulting in a lower quality effort and a decrease in your work productivity.

Establish Set Hours

Establishing a time schedule puts you on notice NOT to waste any time during the course of the day. Knowing you only have so much time to accomplish your scheduled duties will help you maintain your focus thereby making better use of time. Normally everybody works more efficiently when under pressure and setting your work hours like this will prove to accomplish that.

Limit Email Time

Unless it is urgent or work related avoid this time guzzling activity or schedule just so much time to review your email. The best time to ‘manage’ your email is during the hours where you may seem to be less productive.

Organize Your Work Space

If your work space looks like a cyclone hit it than it is time to tidy it up. All the clutter and disorganization will only serve to distract you. The key to productivity improvement is focus and a messy work space will challenge your abilities to maintain your concentration.

An environment like this also makes it more difficult to locate anything which leads to more time invested in your search.

With more demands being placed upon our personal productivity due to increasing work responsibilities it is up to all of us to make better use of time. In looking for a productivity improvement anyway we can locate it, the answer may in fact be found in how we schedule our work. The 5 suggestions offered above focuses on making better use of time as opposed to trying to find MORE time to manage our work loads. Taking a closer look at how you schedule your efforts and revamping your approach will likely help boost your work productivity. In the end you have now recaptured both your productive ways along with your sanity!

Use Your Strengths to Boost Your Personal Productivity

Most everybody has an interest towards increasing their own personal productivity. The motivations here may differ due to varying reasons such as performance incentives at work or possibly even plain old pride. The fact is that each of us would like to be able to increase our personal performance by getting more out of our efforts. What often limits or inhibits many of us from doing so however is the time we waste trying to ‘master’ skill sets we do not tend to have. Although it is always a good idea to learn new things it is NOT always wise to ignore or under utilize what we do best. In an effort to boost our own performance level it therefore makes sense to place more emphasis on any skill sets we do have.

Here are 3 reasons WHY it is best for anybody looking to increase productivity to AVOID their weaknesses and pursue their strengths.

Progress Comes Quicker

By focusing on your strengths you will be in your comfort zone and be able to be making continual progress. In this way most all your efforts will be constructive and will keep you moving in the right direction.

Trying to do everything yourself especially when it involves some things that require you to stop what you are doing in order to develop a new skill is inefficient. Sure it would be nice to ‘know everything’ but the constant disruptions you encounter by stopping to learn a new skill offset the benefits you may gain. This is not the way to increase productivity but it will help to increase your frustration so if frustration is what you want you will be successful.

Always Moving Forward

And speaking of frustration once that starts to set in than errors begin to multiple leading to a loss of time and progress since these errors will need to be fixed. This is a bad cycle to be caught up in and can easily have you going in a direction that you did not originally intend.

On the other hand by emphasizing your strengths you are less likely to make mistakes or experience disruptions. This results in the continual progress that will propel you forward and closer to your goals. Every effort is more likely to be constructive in nature and the more these efforts are repeated the more you improve you own personal performance as well. Remember practice makes perfect!

Momentum Develops

By making continual progress it is much easier to build up your momentum which increases your motivation resulting in a greater output. The more you focus on the skill sets you do have the more you improve your personal performance which helps increase productivity. This is the type of cycle you want to create and get caught up in since momentum is the key to any accomplishments of significance.

For anybody with an interest in boosting their own personal productivity it always makes sense to do what you do best. By utilizing the skill sets you are proficient at you will not only improve your personal performance but also experience progress more rapidly. The 3 reasons cited above demonstrate how progress and success can be achieved by allowing your strengths to compensate for your weaknesses. Go with what you do know or can do and leave the rest for somebody else to manage.

Passion and Personal Productivity

We all want to be more productive. We have a natural human desire to achieve. We have desires, goals and dreams. We crave getting from “here” to “there” and we and to find the way to make that trip as quickly and efficiently as possible. That requires a high degree of personal productivity.

Being productive is more than simply trading out couch and television time for more work. It’s not just a matter of having the right blueprints and flowcharts in front of us (though a good plan certainly can help). The real trick to becoming more productive is to follow our hearts. It might sound hokey, but you can maximize your personal productivity by following your most deeply held passions.

When we encounter uninteresting jobs and tasks, it’s hard to complete them. Why is it so tough to get those annoying things done when it’s so easy to tackle a project that fascinates us? Passion leads to engagement. Engagement boosts productivity. It’s that simple.

You’re never going to find a situation where you exclusively do things you love. Life isn’t quite that pleasant, no matter who you are. You’ll always have chores and responsibilities that you don’t like. However, even those are easier to manage when you know that you’re going to spend the bulk of your times engaging your passions.

Think about what really excites you. What do you love? What matters most to you? What are your passions? Isolate them and look at them carefully. Then, look at your life. How much of your time revolves around those passions? Are they part of your everyday life? Are they central to your employment or work situation?

If you notice a gap between your passions and your real-life schedule, it’s time to make adjustments. It’s time to commit yourself to pursuing the things that matter–to making them an integral part of your life. When you make that shift, you’ll suddenly discover just how incredibly productive you really can be.

The adjustment isn’t necessarily easy. You might have to make a few big changes. But when you do, you’ll find yourself happier. You’ll notice that you’re moving from “here” to “there” at rocket speed. You’ll finally understand what drives real personal productivity.